Investor management made easy with DIAMOS-CeF.

Today more than ever, the settlement of closed-end funds presents fund providers with challenges that go far beyond conception, prospectus requirements, and fund administration. Especially mutual funds, which tend to have a large number of investors, entail an intensive workload in investment management and investor support. Manual activities or the use of Excel-based solutions and workarounds are usually accompanied by a high demand for human resources and cannot always exclude operational risks.

DIAMOS-CeF opens up new, future-proof paths along the entire life cycle of a closed-end fund. Thanks to its particular flexibility, DIAMOS-CeF can reliably cover existing requirements in accordance with the Capital Investment Code and upcoming regulations such as the Small Investor Protection Act and MIFID II. DIAMOS-CeF helps you to set new standards in terms of professionalism, quality, and transparency vis-à-vis investors. At the same time, it supports you in successively expanding your market and innovation capabilities.

Benefit from these advantages:

Broad asset universe and innovative fund constructs

• Domestic and foreign real estate funds
  (including closed-end US real estate funds with foreign tax service)
• Private equity funds/leasing funds/ship funds/aircraft funds/container funds/media funds/energy funds (including solar, wind power, and other renewable energies)
• Support for complex fund concepts: Fund of funds, tax-optimised loan constructs

Support for the entire life cycle

Efficient support for initiators, fund companies, trust, and sales along the entire life cycle of a closed-end fund:

• Conception
• Placement/subscription
• Sales support/commission payments
• Management of investor master data and investment information
• Distributions in any currency with automated disbursal to domestic and foreign accounts
• Shareholder meetings (DIAMOS-CeF supports the presence procedure as well as the circulation procedure)
• Statutory and company-specific evaluations and reports
• Correspondence with investors, sales partners, and the tax office.
• Share transfers
• Liquidation at the end of the fund term

Win–win for initiators and sales: Optimal sales support

• Flexible mapping of any complex sales structures and partner agreements
• Individual commission structure
• Automated billing according to sales hierarchies
• Display of commission status in accordance with subscription status at the sales partner level
• Preparation of the trailer commission statement
• Disclosure of premium and commission at the investor level
• Automated fee and premium collection
• Automated dispatch of sales partner notifications at freely definable times/events (e.g. before distributions)
• Automated takeover of secondary market transactions

SEPA and the like: Automation of payment transactions and foreign exchange transactions

• Highly automated payment transactions for equity payments, distributions, returns, charge backs, and other payments
• Management of open items, dunning
• Reliable electronic import of bank statement data
• Foreign currency capability, including the automated determination and posting of the required foreign exchange
• SEPA direct debit scheme as a uniform procedure functioning throughout Europe(z.B. DTA)
• If required, use of respective national procedures (e.g. DTA)

Account management according to generally accepted accounting principles

• Capital account management for the contribution of equity capital, the premium, for withdrawals, for other deposits, for profits and losses, and for capital gains tax
• Maintenance of capital accounts for tax purposes in accordance with Section 15a Income Tax Act (EStG)
• Flexible evaluation options of the accounts at share level, investment level, and/or company level

Distributions and tax processing made easy

• Distributions in any currency
• Automated clearance of fees and costs
• Individual assignment of income and profit categories to the respective fund concept
• Automation of the tax result calculation as well as the tax distribution, including subsequent reports to the tax office
• Full consideration of the differentiation between commercial and asset management fund concepts as well as the resulting tax consequences
• Automated calculation and booking of supplementary balances for secondary markets
• Reliable assistance through regular system adjustments to new tax regulations

More comfort for data entry and data management

• Possibility of automated subscription form entry, taking into account individual processes and organisational structures
• User-friendly quick entry screens to support manual entries
• Automated text recognition via a proven OCR component supports the fast and reliable digitisation and reading of data (e.g. for recording subscription receipts and evaluating the results of shareholders’ meetings in the circulation procedure)
• Electronic connection of digital files (e.g. scanned subscription slips)

Optimisation of communication and correspondence

• Customisable letters and emails that can be maintained in any number and sent automatically on defined dates/events
• Targeted assistance for the implementation of investor-oriented communication:
  • Carefully coordinated, up-to-date content
  • Professional appearance
  • Corporate identity-appropriate design options

Optimal control through depositary banks, transparency, and complete auditing security

• Control functions adjustable as required (dual control principle)
• Individually adjustable user and rights management
• Audit-proof access via authorisation concept for depositary banks
• Secure, transparent, and – at all times – traceable management of investor and investment data
• Mature historicisation concept:  
  • Recording of all individual transactions
  • Recording (logging) of all partial steps in the system
  • Relevant information can be retrieved at any time

Share transfers: Comfort and traceability included

• Convenient settlement of share transfers (e.g. in the case of inheritance, gifts, secondary market transactions)
• Automated rewriting of all master data and investment data as well as the affected capital accounts and clearing accounts with corresponding presentation of supplementary balance sheets

Quickly integrable, sustainably investment-proof, and fully compatible with your requirements

• Efficient introduction, rapid deployment, and timely return on investment thanks to
  • flexibly integrable system architecture
  • reduction of the initial parameterisation effort through the provision of standard configurations
  • high user-friendliness in support of short familiarisation phases
  • proven approach of our experienced system integration experts
• Sustainable investment security through the consistent use of established open standards
• Individual licensability, upgradeability, and expandability – to suit your requirements and your IT environment